Setup
€3,900
one-time
What’s included
Analysis of your call types, voice and dialogue tuning, calendar connection, your booking rules, testing and handover.
AI Receptionist
Never miss a call again.
Answers every call, books into your calendar, reminds your customers. 24/7.
Incoming call19:42
Illustrative example
Salon Lena, digital assistant speaking. How can I help?
Can I get a haircut on Saturday?
Saturday at 10:00 works. Shall I book it?
Booked · Sat 10:00 · Haircut
SMSSee you Saturday at 10:00. Change or cancel: link
Sound familiar?
Missed calls are lost customers.
- On site, can’t pick up
- Callers book elsewhere
- Nobody answers at night
- No-shows cost money
- Hours on “When are you free?”
What you get
From ring to reminder.
- Call answered, 24/7
- Booked and read back
- SMS confirmation
- Reminder 24 h before
- No-show? Rebooked
All nine features
- Every call answered 24/7, also evenings, weekends and while your line is busy. You keep your own number; calls are forwarded.
- Booked into your calendar With name, reason and phone number. The caller hears the booking read back before it’s confirmed.
- Rescheduled or cancelled by phone Customers change their own appointments. Nobody on your team has to pick up.
- Answers to the usual questions Opening hours, services, list prices, address: only from the information you give it. It never makes anything up.
- SMS confirmation, at once With what to bring and a link to change or cancel. By email too, if the customer’s email is already on file.
- Reminder 24 hours before An SMS the day before, so fewer customers forget their appointment.
- No-shows rebooked You tap “didn’t show”. The customer automatically gets a link to book a new time.
- A safety net for missed calls Anyone who hangs up before the assistant answers gets an SMS with a booking link.
- A person when it matters Transfers to you on request, sends emergencies to your on-call number and flags complaints to you straight away.
The difference
It books the way you would.
Your rules and preferences come first. Most phone bots just fill free slots.
Friday
The caller wants:
- PreferencesColouring: morningsOffered first
- PreferencesViewings: Tuesdays onlyOffered first
- Hard rulesNo colouring after 4 pmPolitely declined
What you see
You always know what’s booked.
What each one tells you
- Every new booking Who, when and what for, the moment it’s booked.
- Morning briefing Today’s appointments with call notes, new bookings, callback requests and yesterday’s no-shows.
- Urgent? At once. Emergencies, complaints and callback requests reach you immediately.
- Monthly report Appointments booked and the revenue they stand for, calls answered and your no-show rate.
Illustrative example
07:30
- Every new bookingNew booking: Anna Weber · Thu 10:30 · colouring
- Morning briefingGood morning: 7 appointments today · 2 new bookings · 1 callback
- Urgent? At once.Urgent: water leak at Gartenstraße 4, please call back
- Monthly reportOctober: 38 appointments booked ≈ €5,700 revenue
Does it pay off?
A few bookings cover it.
4 extra bookings a month cover the monthly fee of €490.
One lost customer a week costs you about €650 a month.
Example calculation: average job value × bookings. Call minutes come on top and depend on how often you’re called.
Clear price.
Running
€490
a month, plus call minutes
What’s included
Operation, monitoring, adjustments and your monthly report.
Hire more than one
- −10% on the setup for two AI employees
- −15% on the setup for three or more
No VAT is charged: Mosaik Automations is a small business under § 19 of the German VAT Act (UStG).
Good to know.
My customers want to talk to a person.
They can, at any time: the assistant transfers on request. It takes the routine calls that today go unanswered anyway.
Isn’t that too expensive?
Do the sum with your numbers: average job value × extra bookings a month. With a €150 job, four extra bookings already cover the monthly fee. One lost customer a week costs more.
What doesn’t it do?
- No binding quotes
- No discounts
- No payments
- No technical, legal or medical advice
- No cold calling
- No complaint resolution
These go to a person on your team.
What if the AI makes a mistake?
Every booking is read back to the caller. You see each one the moment it’s made. Every call is logged. Anything unclear goes to a person.
Does it say it’s an AI?
At the start of every call. That’s required in the EU since August 2026, and it builds trust. It sounds natural and talks like your best receptionist.
What about data protection?
Data protection is part of the setup, including a data processing agreement.
There are cheap phone bots, aren’t there?
A phone bot answers. We set up the whole process around the call: booking rules, confirmations, reminders, no-show rebooking, briefings and monitoring. Done for you, and adjusted when your business changes.
Is it available for medical practices?
Not yet. Right now it’s for trades, salons, studios and gyms, and property managers.
Your people do the work. AI does the busywork.
Hear it for yourself.
Free call: we look at your calls and show what it would take over.